Privacy Policy

Effective Date: August 24th, 2024

Thank you for choosing Ringo HR. This Privacy Policy outlines how Ringo HR ("we," "us," or "our") collects, uses, and safeguards your personal information when you utilize the Ringo HR platform ("Platform"). We are dedicated to protecting your privacy and complying with applicable data protection and privacy laws.

1. Information We Collect:

When you use our Platform, we may collect certain personal information, including but not limited to:

• Name, email address, and contact information.
• Employee identification details, including fingerprints, facial recognition data, and other biometric identifiers.
• Time clock data, including records of clock-ins, clock-outs, and attendance logs.
• Device-specific information includes IP addresses, device type, operating system, and mobile network details.
• GPS location data for attendance tracking and work location verification.
• User preferences, settings, and activity logs.

2. Data Collection:

Our app collects facial images for the purpose of employee verification during attendance marking.

3. How We Use Your Information:

The information we collect is utilized to provide, maintain, and enhance our Platform and related services, which include:

• Ensuring accurate and secure employee timekeeping and attendance tracking.
• Managing employee scheduling, payroll integration, and reporting.
• Facilitating remote working capabilities and mobile attendance solutions.
• Delivering important updates, notifications, and marketing communications (with your consent, which you may opt out of at any time).
• The facial images collected will be used solely for verifying employee identity and maintaining accurate attendance records. This includes:
  • Verifying the identity of employees when they mark attendance or request an excuse.
  • Ensuring that attendance records are accurate and preventing fraudulent attendance.
  • Storing facial images securely for future identity verification if needed.

4. Data Sharing:

We do not sell, trade, or rent your personal information to third parties. However, we may share your data with trusted service providers and partners who assist us in operating our Platform and delivering our services under strict confidentiality agreements. These service providers may include payroll processors, data storage providers, and system integrators.

We do not share facial images with any third parties. The images and associated data will be stored securely on our internal servers, employing encryption and access controls to protect against unauthorized access.

5. Data Security:

We take your data security seriously. We implement industry-standard security measures, including encryption and secure communication protocols, to protect your personal information from unauthorized access, disclosure, or alteration. Access to personal data is restricted to authorized personnel only.

6. Data Retention:

We retain your personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law. Once the data is no longer needed, it will be securely deleted or anonymized.

Facial images will be retained for a maximum of one year from the date of collection, after which they will be deleted. Users can then re-register their face data if necessary.

7. Legal Compliance:

In certain circumstances, we may disclose your personal information if required by law, such as in response to a subpoena or valid legal request, or when we believe in good faith that disclosure is necessary to protect our rights, comply with legal obligations, or ensure safety.

8. Children's Privacy:

Our Platform is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will promptly delete such information.

9. Your Rights:

You have the right to access, correct, and request the deletion of your personal information. Additionally, depending on your jurisdiction, you may have other rights related to data portability, restriction of processing, and objection to processing. If you have any questions or want to exercise your rights, please contact us using the details below.

10. Changes to Privacy Policy:

We may update this Privacy Policy occasionally to reflect changes in our practices, technology, or legal requirements. Any modifications will become effective when we post the updated policy on our Platform. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

11. Contact Us:

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to us at:

Phone: (877) 294-4807

By using the Ringo HR Platform, you agree to the terms outlined in this Privacy Policy. Please review this Policy carefully, and if you do not agree with our practices, kindly refrain from using our Platform.

Thank you for trusting Ringo HR to meet your workforce management needs. We value your privacy and are committed to safeguarding it.