Help Make Your Life Easier and Keep Your Small Business Running Smoothly

Are you a small business owner looking to improve your organization? Now, you can make your business life easier and more organized by using any of these top 10 apps for small business management. 

Running a small business isn’t easy. You have to manage business finances, client accounts, online and in-store transactions, payroll, and so much more.

For instance, what happens if a piece of equipment breaks down, and you need to find money in your budget to repair it? What if you need to communicate this issue with 20 people at once? What about organizing travel plans or an upcoming business event? Or perhaps you need to override one task to complete a more pressing one, but can’t remember the specifics of the job? 

All of the answers to these questions are right here. With these 10 best apps for small business management, you can have full control of your small business with ease. You never have to feel disorganized ever again. The tools are right at your fingertips. 

We’ve broken things down for you into categories. Take a detailed look at what these business management apps do and how small business owners can benefit from using them in their everyday business routine. 

Managing Finance and Accounts

1. Quickbooks

Quickbooks accounting software helps small business owners run their business while providing an easy-to-understand picture of the company’s overall financial health. All of your accounting needs can be executed efficiently and effectively through this app, and there’s a laundry list of things that you can do. Some of these include:

  • Tracking business sales and expense reports
  • Viewing financial statements
  • Monitoring profit vs. loss reports
  • Vendors and employee payroll 
  • Track unpaid invoices
  • Keep track of tax deductions and records
  • Organizing employee schedules

With Quickbooks, you can stay connected to thousands of accounts, including your business bank accounts, credit cards, PayPal, Square, etc. and upload this data seamlessly. Perfect for small business owners on-the-go, you can access Quickbooks on your iPhone, iPad, Android phone, or Android tablet easily with Quickbooks Online. 

To stay on top of your business taxes, you can upload photos of receipts straight from your mobile device. This makes life so much easier since it’s common to make a mistake on your taxes. Getting your information mixed up when it comes to the financials of your business is not a road that you want to go down. 

Make sure that you remain organized. Try Quickbooks free for 30 days and see if it’s the right solution for you and your small business. 

2. Wave

Wave is free accounting software used to connect your bank accounts, balance your books, and keep track of your records for when tax time rolls around. It keeps all of your financial statements organized and is the ideal one-stop-shop service for all of your small business accounting needs. 

Well known for being easy-to-use, reliable, and secure, Wave efficiently manages your cash flow so that you can be ready for tax season. It’s effortless to set up an account, and once you’ve created your account, you can start using the app right away.

You can access your account anywhere at any time. All of your data is backed up so that you have peace of mind in knowing that your information is not lost. 

Keep track of your company’s business health by looking through the financial reports conducted by Wave. Here, you can see month-to-month or year-to-year comparisons so that you can quickly identify cash flow trends. You can also connect your bank accounts in seconds, where transactions will appear in your bookkeeping tool automatically. 

Wave engineers take pride in creating accounting software that is easy-to-use, functional, and just plain simple. It’s also super secure, equipped with 256GB encryption and servers housed under physical and electronic protection. This ensures that your business information is safe and that it won’t get lost. 

This excellent accounting software helps over 3.5 million freelancers, consultants, and small businesses to simplify their financial workload. It’s also free for anyone to use with no set-up fees, hidden charges, or monthly fees. If you wish to get more out of the app’s features, you can opt for their “Pay-Per-Use” or “Payroll” plan to organize online payments and employee payroll. 


3. Slack

Slack makes sure that no one in your office slacks on their communication efforts. This excellent online and mobile app offers full communication capabilities, allowing employees and business associates to communicate any time, at any place. 

Slack is the all-in-one tool for organizing conversations, sharing files and documents, searching keywords in the archive, integrating your work tools, and communicating online via the mobile app or face-to-face! This tool makes it easy to communicate and collaborate across different teams, departments, offices, and locations. 

It doesn’t matter how many people are involved in the company, what time it is, or where they are. Communication through Slack is made more accessible, faster, and more efficient. It keeps all ideas and information on work projects organized and categorized based on the company department, team, project, or client. This way, all conversations referring to creative projects won’t interject with discussions on web development, financial accounts, or client relations. 

It keeps things on an even keel and keeps conversations from derailing the topic or project on hand. Try Slack for free, or opt for their “Standard” or “Plus” packages to gain full access to all of Slack’s features. 

4. Skype

As far as the best apps for small business management go, Skype is an all-time classic. This new and improved app makes it easier to stay in touch with anyone, any time, anywhere. Available on your desktop, mobile device, tablet, Xbox, and Amazon Alexa device, Skype is an excellent way for people to chat and call every day. 

Here are some of the many features offered through Skype for small businesses to manage their business and stay in touch with important people. 

  • Audio & HD Video Calling
  • Smart Messaging
  • Screen Sharing
  • Call Recording and Live Subtitles
  • Phone Calls
  • Private Conversations 
  • Search Keywords in Conversations
  • Skype Translator 
  • Share Locations
  • Forward Phone Calls
  • Share Files and Documents 

There are different collaborative tools available with Skype, including Skype for Business, Skype for Content Creators, Skype for Developers, Skype with Alexa, Skype Manager, and more. With these personalized Skype tools, you can join an online meeting from any device with just one-click.  

Skype is built for business, optimizing the way that you communicate with your business associates, as well as your loved ones. Connect from anywhere, host conferences of up to 50 people, and get the most out of your video chat experience. Skype is free for download and use. You can also check out their low calling rates and other Skype subscriptions to gain full access to all of its features. 

Time Management

5. RescueTime

There are so many distractions that can quickly derail us from our focus. We live in a world where the overly heightened stimulus makes us lose ourselves amid the chaos. However, for small business owners that find themselves walking down the beaten path of distraction from time to time, there is a solution. RescueTime is a phenomenal app for small business management that can help a great deal in preventing day-to-day scatter. 

RescueTime is a time-tracker and organizational tool used to track your time management. It runs securely in the background on your computer and mobile devices, following all of the time spent on applications and websites while giving you an accurate picture of your day.

It also gives detailed reports and data based on your online activity. You can easily identify what your activities are and how you can improve upon your time management. 

RescueTime is an awesome app for small business management. It gives you an accurate summary of how you spend your time so that you can become more productive.

Have ultimate control over your productivity, track time offline, block distracting websites, receive alerts, and so much more. RescueTime Premium is a paid service offered by the app to get the most out of your time management routine. 

6. My Minutes

My Minutes helps small business owners to budget their time, create repeating daily tasks, and set goals for their time management. This personal time tracking tool is great for small business owners and employees to get the most out of their day and optimize their level of productivity.

The possibilities are endless for those that manage their time well. Making sure that you’re efficient in how you spend your time is crucial to achieving the highest level of success possible. Many don’t know this, but the true definition of what it is to be “efficient” means that you’re achieving maximum productivity with minimum wasted effort or expense. 

So now, you never have to waste time again. Using the My Minutes app for small business management is perfect for helping you to become more efficient, and therefore, a better small business owner. 

You can set the specific amount of time you’d like to spend on an activity. Add time managing tasks and set each task to a specific length of time. My Minutes will remind you about your daily tasks. With each task completed in time, you’ll build up motivational streaks to keep your momentum going with meeting your goals.

Getting started with My Minutes could make all the difference in not just your productivity levels, but the overall success of your small business. Running a small business, or a business of any size, is a massive undertaking that requires determination, dedication, and devotion to the company. 

This means that as a small business owner, you must be on top of everything from day-to-day activities around the office, your employees, business accounts, client relations, and the list goes on and on. Make sure that you don’t waste time. Make the most out of your time and get on board with downloading this free app for small business management so that you can reach your goals and optimize your success.

Mobile Payment

7. Square

Employee payroll is a super important aspect of owning a small business. Making sure that all of your employees are compensated for their hard days of work is crucial. You must maintain a certain standard for your company. But understandably, it may be challenging to keep track of such things. There are multiple employees to consider, as well as vendors, contractors, or other business associates that must be paid on a repeated basis. Luckily, there is a solution.

Square payroll is an all-in-one solution that helps business owners keep track of their employee and vendor payroll. Starting at $34 per month, this full-service payroll app for small business management is perfect for small business owners that need an easy-to-use online payroll monitoring tool.

All you have to do is enter your business information, enter your team members’ information, and then leave the rest to the app. Your team will get paid on time, and the app will take care of all of your tax filings and withholdings. The Square Payroll app for small business management is perfect for small business owners on the go. All you have to do is run the payroll on your mobile device. Pay your team from anywhere without the worry of ever missing a payment again. 

Here is a list of all of the fabulous features of Square Payroll:

  • Pay employees, contractors, and vendors on time
  • Pay salaried and hourly employees on time
  • Offer health and other benefits
  • Give employees online accounts
  • Track employee hours
  • Import timecards and tips
  • Pay your team from anywhere with the mobile app
  • Access phone support from the U.S.-based team
  • Run payroll multiple times per month at no extra cost
  • Leave all payroll tax filings and withholdings with the app

Explicitly priced for small businesses, this excellent app for small business management is designed with you and your entire team in mind. It’s easy to set up, super simple to use and has everything that you need to run your small business payroll. 

8. PayPal Here

Do you own a small business and are looking for an affordable way to secure your payments in your store or on-the-go? Well, now there’s an app for small business management that can help you with all of your payment transaction needs. PayPal Here is a quick and easy way to accept in-person card payments, accepting all major credit and debit magnetic-stripe cards. 

The PayPal Here card reader is a mobile card reader that accepts payments anytime. With new charging stands and accessories available for purchase online at various prices, these credit card readers give your business the appearance of success with its sleek design and smooth functionality. 

Some of their accessories, like the PayPal Mobile Card Reader, is a thumb-sized device that is compatible with Apple or Android smartphones or tablets. It turns your device into a mobile payment solution instantly. All you have to do is plug it into the audio jack of your smartphone or tablet. Using this one simple product makes it easier than ever to accept debit and credit card payments. 


9. Asana

For those that have multiple tasks to perform throughout their workday, it’s essential to stay organized. Everything is operated digitally, leaving the regular pen and paper routine obsolete. All of our information and data is conducted, stored, and processed electronically. We must keep our lives in order from how we store and manage our data, maintain our schedule, and organize our workflow. 

Asana is an incredible app for small business management and organization. This team project management tool helps you to keep track of all of your work tasks. You can remain in sync with one another, hit project deadlines, and achieve all of your goals in one integrated solution. Keep everything organized by mapping out your workflow calendar on a timeline, as well as tieing together over 100 different integrations, such as:

  • Outlook
  • Abode Creative Cloud
  • Salesforce
  • Litmus
  • Slack
  • Microsoft Teams
  • Dropbox
  • Google Calendar
  • Chrome Extension
  • Google Drive
  • Google Sheets
  • OneDrive
  • MailChimp
  • Zapier

Manage your team’s workload while keeping initiatives on track all in one easy-to-use tool. Organize your team into categories based on the office department, project, or client, so that all tasks are in their proper order and confusion is avoided. 

Small business owners can also monitor the status of key initiatives in real-time. You can see how all of your projects are progressing, proactively address concerns, and report updates. 

Make sure that all of your projects run smoothly. Designate admins and control your sensitive data so that you feel confident that your info is securely shared with the right people. Create a space where you can organize the workflow of your entire team, increasing your productivity along the way. 

10. Wunderlist 

Sometimes, it can be challenging to separate your personal life from your work life. Especially if you’re a small business owner, you may argue that your business IS your life. There is no rest for the wicked in the game of life. You may even skimp on taking days off, going on vacation, or taking personal time because your entire existence revolves around running your small business.

Well, if this is you, then there is an all-in-one app for small business management, organization, and productivity monitoring.

Wunderlist is the easiest way to get everything that you need to get done. You can plan a trip, share shopping lists, manage multiple projects, set reminders, or anything! Anything that you want to accomplish in a day, week, month, or year can be done with the help of Wunderlist. 

This to-do list makes your daily schedule super easy to follow, and you’ll never worry about forgetting anything again. You can also collaborate with others, sharing your files with colleagues, friends, and family from anywhere using Wunderlist Pro. 

This fantastic app for small business management is available for free on iPhone, iPad, Mac, Android, Windows, Kindle Fire, and your desktop. It works seamlessly on all devices so that you can keep your life in sync. 

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